OKMHCA BOARD OF DIRECTORS JOB DESCRIPTIONS

 

Powers and Duties of the President

The President shall be elected by the membership to serve a four-year term, two years as president, and two years as past president. The President shall serve as the presiding officer of the OKMHCA and as a member and Chair of the Board of Directors and Executive Board (EB) of the OKMHCA for a two-year term. The President shall also serve on all Standing and Special committees and task forces, ex-officio and at the President’s discretion and shall not count towards the quorum unless otherwise specified within these bylaws. The President shall nominate chairs for vacant standing committees to the Board of Directors for approval. The President shall appoint all special committees and task forces and appoint members to fill vacancies on standing committees occurring during their term. The President shall also mentor the President-Elect and President Elect-Elect and perform other duties that are relevant to the office or that may be properly required by vote of the Board of Directors and/or as specified by the policy. If the office of Treasurer is vacant and no successor is designated, the President will also have the duties and powers of the Treasurer as provided in Section 5.07. The President is a voting member of the Board of Directors and Executive Board.

 

Powers and Duties of the President-Elect

The President-Elect shall be elected by the membership to serve a six-year term, two years as president-elect, two years as president, and two years as past president. Will serve as a voting member of the Board of Directors and Executive Board, serve in the absence of the President, be available to be mentored by the President, and shall perform such duties as may be directed by the President and/or Board of Directors. 

1. Powers and Duties of the Past President

The Past President shall serve as a voting member of the Board of Directors and Executive Board and shall facilitate the orientation of new board members, mentor the current president, and perform such duties as may be directed by the President and/or Board of Directors for a two-year term. 

1. Powers and Duties of the President-Elect-Elect

The President-Elect-Elect shall be elected by the membership to serve an eight-year term, two years as president-elect-elect, two years as president-elect, two years as president, and two years as past president. Will serve as a voting member of the Board of Directors and Executive Board, serve in the absence of the President-Elect, be available to be mentored by the President, President-Elect, and Past President, and shall perform such duties as may be directed by the President and/or Board of Directors. 

 

 Powers and Duties of the Secretary

The Secretary shall be elected by the membership to serve a two-year term with the possibility or re-election. appointed by the President with the approval of the Board of Directors to serve a two-year term with the possibility of re-appointment. Will serve as a voting member of the Board of Directors. Will give notice of all meetings of the Board of Directors and all other notices required by law, the Articles of Organization or by these By-Laws; keep digital minutes of the meetings of the Board of Directors and save them in digital format in a place designated. in books provided for that purpose; seek ways to increase the Association’s membership through adding new members and providing guidance for the retention of members; perform all other duties that may be assigned to him or her from time to time by the Directors or the President.

 

Powers and Duties of the Treasurer

The Treasurer shall be appointed by the President with the approval of the Board of Directors. The Treasurer is a voting member of the Board of Directors and Executive Board. The Treasurer, in collaboration with the President and Executive Director, is responsible for overseeing the financial operations of the organization, including the management of all accounts, timely processing of income, and disbursement of approved expenses.

To ensure fiscal transparency and accountability, the Treasurer shall provide a brief accounting of financial reports to the Board of Directors at least quarterly, or more frequently as requested by the Board. A detailed Treasurer’s Report shall be presented at the Board meeting following each major organizational event or conference. Additionally, the Treasurer shall prepare and present an annual financial report and proposed budget to the Board no later than December of each year. All financial practices shall adhere to the applicable legal standards and nonprofit financial management best practices.

 

Powers and Duties of the Parliamentarian (Ethics & Legislative Chair)

The President shall appoint the Parliamentarian (Ethics & Legislative Chair) with the approval of the Board of Directors and serve as the Ethics & Legislative Chair. Will serve as a member of the Board of Directors when called by the Board President. The Parliamentarian advises on ethical and bylaw concerns, and updates and revises bylaws as needed. The chair should also keep the Board and membership up to date on legislation and policy that could impact mental health professionals and organize advocacy and legislative meetings at the Capitol as needed. The Parliamentarian is a voting member of the BOD.

 

Powers and Duties of the Executive Director 

The Executive Director shall be appointed by the Board of Directors and reports to the OKMHCA Board of Directors. Will serve as a voting member of the Board of Directors and Executive Board. The ED Executive Director (ED) is responsible for efficiently and effectively running the day-to-day operations of the Association, and its fiscal health, and achieves achieving the mission and vision set by the Board of Directors. The ED provides overall guidance, leadership, and management of OKMHCA’s operations and supports its elected volunteer leadership. The ability to build and sustain collaborative internal and external relationships, as well as ensuring program and goal achievement, are critical to success in the position. At a time of heightened focus on national and/or state mental health care and health care reform priorities, OKMHCA’s ED will be able and prepared to take the initiative to interface with all appropriate parties and organizations in the promotion and protection of clinical mental health counseling, those who provide services and those who need care. If or when any paid staff members are hired, the ED will manage any paid staff.

 

Powers and Duties of the Virtual Outreach Chair

The Virtual Outreach Chair shall be appointed by the President with the approval of the Board of Directors. Will serve as a voting member of the Board of Directors. The virtual outreach chair shall organize and supervise all virtual events, including the recording of events, editing, and archiving. 

 

Powers and Duties of the Membership Chair

The Membership Chair shall be appointed by the President with the approval of the Board of Directors. Will serve as a voting member of the Board of Directors. The chair is responsible for recruiting and retaining members, including graduate counseling students in coordination with graduate student representative(s). 

 

Powers and Duties of the Promotion & Social Media Chair

The Promotion & Social Media Chair shall be appointed by the President with the approval of the Board of Directors. Will serve as a voting member of the Board of Directors. The promotion chair is responsible for the advertising and purchasing of promotional materials as needed and directed by the Board. The Promotion & Social Media Chair should keep social media current, relevant, and up-to-date. Communicate with the Executive Director concerning the posting of information. 

 

Powers and Duties of the Conference Chair

The Conference Chair shall be appointed by the President with the approval of the Board of Directors. Will serve as a voting member of the Board of Directors. The conference chair is responsible for promoting and soliciting participation in the call for speaker proposals. Review all Call for Speaker Proposal submissions to determine the conference speakers. In collaboration with the board, select a date, time, and place for conferences and boost conference attendance of OKMHCA members. Assist OKMHCA staff with efforts to grow and enhance the value of conferences and participation. 

 

Powers and Duties of Member-at-Large

The Member-at-Large shall be appointed by the President with the approval of the Board of Directors. Will serve as a voting member of the Board of Directors. This person should be concerned with mental health in the state and wants to serve for the betterment of Oklahoma's mental health services. 

 

Duties of the Graduate Student Representative

The Graduate Student Representative shall be appointed by the President with the approval of the Board of Directors. Will serve as a member of the Board of Directors. The graduate student representative is responsible for informing the board of the needs and concerns of graduate students and works to retain and promote graduate student involvement in OKMHCA. The Graduate Student Representative is a non-voting member of the Board of Directors.